The Ministry of Corporate Affairs (MCA) requires all directors in India to maintain a Director Identification Number (DIN). Previously, obtaining a DIN was a one-time process. However, to ensure an updated registry, the MCA now mandates annual submission of KYC (Know Your Customer) details through e-Form DIR-3 KYC.
Who Needs to File e-Form DIR-3 KYC?
- Any director allotted a DIN by/on March 31st, 2018, with an “approved” status.
- Disqualified directors.
- From FY 2019-20 onwards, any director with an approved DIN by the financial year-end must file e-Form DIR-3 KYC by September 30th of the next financial year.
Types of e-Form DIR-3 KYC
- DIR-3 KYC: For first-time KYC submissions or updates/changes to existing details.
- DIR-3 KYC (Web): For directors who filed e-Form DIR-3 KYC (Web) the previous year with no changes in their KYC details. Pre-filled with existing MCA data (cannot be modified).
Checkpoints for Filing e-Form DIR-3 KYC
- Provide a personal mobile number and email address for OTP verification.
- Use a Digital Signature Certificate (DSC) for filing.
- Ensure complete and accurate information certified by a practicing CA, CS, or Cost Accountant.
Consequences of Non-Filing
- DIN marked “Deactivated due to Non-filing of DIR-3 KYC” for non-submission by September 30th.
- Reactivation with a late fee of Rs. 5,000 after September 30th of the missed filing year.
Documents Required for e-Form DIR-3 KYC
- Permanent address proof (Voter ID, driving license, PAN card)
- Present address proof (utility bills, rental agreement)
- Aadhaar card (optional)
- Passport (optional)
- Other optional documents
Additional Requirements
- Director’s DSC
- Practicing professional’s DSC, membership number, and certificate of practice (CA, CS, or Cost Accountant)
Step-by-Step Guide to File e-Form DIR-3 KYC
- Login to MCA Website:
- Go to the MCA website and sign in using your User ID and password.
- If not registered, click “Register” and enter the required details.
- Enter Mobile Number and Email:
- Under “MCA Services,” navigate to “Company e-Filing” -> “DIN Related Filings.”
- Select “Form DIR-3 KYC” or “Form DIR-3 KYC (Web).”
- Enter your DIN number, mobile number, and email address.
- Enter the OTPs sent to your mobile number and email address.
- Enter Details in the Form:
- Fill in the following details (pre-filled for DIR-3 KYC (Web) with the option to modify unfilled sections):
- Name
- Father’s name
- Nationality
- Date of birth
- Gender
- PAN number
- Mobile number
- Email ID
- Aadhaar number (optional)
- Permanent and present residential addresses
- Verify your PAN details using the “Verify income-tax PAN” button (mandatory). Foreign nationals without a PAN must ensure their name on the form matches the name on their DSC for validation.
- Fill in the following details (pre-filled for DIR-3 KYC (Web) with the option to modify unfilled sections):
- Attachments and E-Form Certification:
- Upload the required documents.
- Declare the information provided is accurate and attach your DSC.
- A practicing CA, CS, or Cost Accountant must also digitally sign the e-Form. Enter their details and attach their DSC.
- Submit the Form:
- Click “Submit” to submit the DIR-3 KYC form.
Process After Form Submission
- SRN Generation: Upon successful submission, an SRN (Service Request Number) will be generated for future reference.
- Email Communication: An email confirming the form’s receipt will be sent to your registered email address. This signifies successful e-Form DIR-3 KYC filing.
Additional Notes
- This article is for informational purposes only and does not constitute legal advice.
- MCA website and filing procedures are subject to change. Refer to the official MCA website for the latest updates.
Visit www.cagurujiclasses.com for practical courses
