DIR-3 KYC – Application for KYC of Directors

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The Ministry of Corporate Affairs (MCA) requires all directors in India to maintain a Director Identification Number (DIN). Previously, obtaining a DIN was a one-time process. However, to ensure an updated registry, the MCA now mandates annual submission of KYC (Know Your Customer) details through e-Form DIR-3 KYC.

Who Needs to File e-Form DIR-3 KYC?

  • Any director allotted a DIN by/on March 31st, 2018, with an “approved” status.
  • Disqualified directors.
  • From FY 2019-20 onwards, any director with an approved DIN by the financial year-end must file e-Form DIR-3 KYC by September 30th of the next financial year.

Types of e-Form DIR-3 KYC

  • DIR-3 KYC: For first-time KYC submissions or updates/changes to existing details.
  • DIR-3 KYC (Web): For directors who filed e-Form DIR-3 KYC (Web) the previous year with no changes in their KYC details. Pre-filled with existing MCA data (cannot be modified).

Checkpoints for Filing e-Form DIR-3 KYC

  • Provide a personal mobile number and email address for OTP verification.
  • Use a Digital Signature Certificate (DSC) for filing.
  • Ensure complete and accurate information certified by a practicing CA, CS, or Cost Accountant.

Consequences of Non-Filing

  • DIN marked “Deactivated due to Non-filing of DIR-3 KYC” for non-submission by September 30th.
  • Reactivation with a late fee of Rs. 5,000 after September 30th of the missed filing year.

Documents Required for e-Form DIR-3 KYC

  • Permanent address proof (Voter ID, driving license, PAN card)
  • Present address proof (utility bills, rental agreement)
  • Aadhaar card (optional)
  • Passport (optional)
  • Other optional documents

Additional Requirements

  • Director’s DSC
  • Practicing professional’s DSC, membership number, and certificate of practice (CA, CS, or Cost Accountant)

Step-by-Step Guide to File e-Form DIR-3 KYC

  1. Login to MCA Website:
    • Go to the MCA website and sign in using your User ID and password.
    • If not registered, click “Register” and enter the required details.
  2. Enter Mobile Number and Email:
    • Under “MCA Services,” navigate to “Company e-Filing” -> “DIN Related Filings.”
    • Select “Form DIR-3 KYC” or “Form DIR-3 KYC (Web).”
    • Enter your DIN number, mobile number, and email address.
    • Enter the OTPs sent to your mobile number and email address.
  3. Enter Details in the Form:
    • Fill in the following details (pre-filled for DIR-3 KYC (Web) with the option to modify unfilled sections):
      • Name
      • Father’s name
      • Nationality
      • Date of birth
      • Gender
      • PAN number
      • Mobile number
      • Email ID
      • Aadhaar number (optional)
      • Permanent and present residential addresses
    • Verify your PAN details using the “Verify income-tax PAN” button (mandatory). Foreign nationals without a PAN must ensure their name on the form matches the name on their DSC for validation.
  4. Attachments and E-Form Certification:
    • Upload the required documents.
    • Declare the information provided is accurate and attach your DSC.
    • A practicing CA, CS, or Cost Accountant must also digitally sign the e-Form. Enter their details and attach their DSC.
  5. Submit the Form:
    • Click “Submit” to submit the DIR-3 KYC form.

Process After Form Submission

  • SRN Generation: Upon successful submission, an SRN (Service Request Number) will be generated for future reference.
  • Email Communication: An email confirming the form’s receipt will be sent to your registered email address. This signifies successful e-Form DIR-3 KYC filing.

Additional Notes

  • This article is for informational purposes only and does not constitute legal advice.
  • MCA website and filing procedures are subject to change. Refer to the official MCA website for the latest updates.

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Pooja Gupta

CA Pooja Gupta (CA, ISA, M.com) having 15 years of experience. Educator and Digital Creator

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CA Pooja Gupta (CA, ISA, M.com) having 15 years of experience. Educator and Digital Creator

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